International Camp FAQ’s
General:
1. What is checked before a camp can be approved?
a. Your groups census must be finalised on the MMS. Any applications made by a group with outstanding amounts on their census will be considered invalid and are automatically declined. Applications will not be viewed or processed further until the census is finalised. For queries regarding census Group Leaders can contact their PSO and accounts@scouts.ie.
b. All members 18+ require in date vetting and safeguarding training.
c. You must have a Home Contact listed who is a member of your group, with their own contact details and in Ireland for the duration of your camp.
d. You must have insurance policy/policies listed.
e. Your ratios must be adequate. For more information see SID-YP04 - Youth Programme Abroad Guidelines by Scouting Ireland - Issuu.
2. Who will Scouting Ireland contact regarding the application?
a. Scouting Ireland will only contact the named Camp Leader on the application or the Group Leader. For camps that are declined, notice will be emailed to the named Camp Leader, and all approval documents will be posted to them as well.
3. What’s the difference between a Domestic and International Camp?
a. Domestic Camps take place on the island of Ireland, anything off the island is considered International.
4. 5.
a. Home contacts need to be on the island of Ireland for the duration of your camp and listed with their own contact info.
b. Home contacts must be a member of your group who can access relevant data on the database, i.e. Group Leader, Deputy Group Leader, Group Secretary, relevant Section Leader.
I cannot submit my application as I haven’t paid for insurance cover yet.
What do I do?
a. Once the insurance policy number is listed on the application it can be approved. National Offices does not require proof of purchase. Responsibility of purchasing insurance rests with the Camp Leader, whether that is their own or to be added to a group policy.
b. Insurance cover can be purchased through Scouting Ireland: insurance@scouts.ie.
c. If those attending have their own insurance cover, please list them in the Camp Information box.
d. PLEASE NOTE that a child registered on a FAMILY INSURANCE POLICY may not be covered if a parent/guardian named on the policy is not in attendance with them.
6. My camp was declined because my Home Contact is invalid. What does this mean?
Can Beavers go on International Camp?
a. Only to the Britain and the Isle of Man and only for 72 hours, which including travel times.
Database:
7. 8.
Scouter X is not appearing to add them to the camp application?
a. They are ‘Transferring to Adult Membership’ and are essential in limbo within your Group. This transfer needs to be complete by the Group Leader.
b. They do not have the required training for the field they are being added to. At present the First Aider box is broken on the application and has the same requirements as the Camp Leader box. Add the Camp Leader to both and state in the Camp Information box who the actual first aider is.
c. For issues on the database, please contact your PSO or
9.
b. For multiple section applications to the same location on the same dates overall ratios across sections are taken into consideration, however, you may need to put some Scouters on multiple section applications for the database to allow submission. gkeogh@scouts.ie
a. Once an application has been submitted it has to be declined for you to
I can’t edit my application. edit it. Please contact National Office to resolve this.
b. If the application has been approved, nothing further can be done with it. Any additional members to be added need to be put on a separate application.
How do applications work for multiple sections going on camp together?
a. If multiple sections are attending, they require individual section applications.
I have a member who is a Rover on the database because they are over 18 but are still active with the Venture section. How can I add them to my Venture section camp application?
a. If they are marked as a Rover, they cannot be added. Either they are made a
Rover + Scouter with relevant training, or you create a separate camp for Rover section with the same details (Camp Leader, First Aider, address, Home Contact, Insurance policy etc.) and add just the additional member.
Documents:
Do I need to get parental/guardian permission and activity consent forms for each child under 18?
a. Yes, a Parental Permission letter is required, and you can find one at the following link: You may be asked for the Parental Permission form at the airport or with the airline.
Parental/Guardian Permission Form
b. A physical Activity Consent Form is required for each child. A physical
copy of each of these should be taken with you on camp should an emergency arise
What other information should I know while planning a camp?
a. For helpful links and further information please review this document:
Helpful Links When Going Abroad
Training:
13.
What training is required?
a. Scouter attending: Being A Scouter.
Woodbadge Stage 5 and over), Being A Scouter.
c. First Aider: (Same as Camp Leader on the application) Rec 3, Being A Scouter.
I’m a Rover going on camp, what training and vetting do I require?
a. In date vetting, Vetting is every is required to be updated every three years but can be applied for 90 Days prior to expiry
b. In date training ‘On My Honour’ course also required to be updated every three years. Details of the course can be found here: Safeguarding Please note the first time you do this course you need to create an account.
c. Rover + Scouter members require ‘Being a Scouter’ training to attend in a Scouter capacity. Rovers only cannot be used to make up Adult to Youth Ratios.
15. International Neckerchief:
How do I obtain the International Neckerchief?
a. Once your application has been approved the Camp Leader named on the application form will receive by post a WOSM issued Letter of Introduction and an International Neckerchief Approval form. The latter can be used at the OAS to purchase the neckerchiefs.